As the new era of travel starts, ensure your safety protocols, services, and amenities are top of mind to create outstanding experiences for your guests.

The hospitality world is currently in limbo—some guests are convinced the COVID-19 threat is over and it’s time for a full return to normal while others aren’t convinced we’re out of the woods. But many agree on one thing: summer isn’t canceled.

According to Deloitte research, 31% of consumers are planning to spend at least one night in a hotel for leisure travel this summer. And when the New York Times interviewed epidemiologists, they were even more comfortable with the idea. 56% reported feeling okay to vacation overnight somewhere within driving distance. Those are big numbers.

With travel bookings expected to rise over the next few months and safety remaining a key factor in every stay, hotels and resorts are looking for ways to reduce face-to-face staff interactions and contact between guests while at the same time ensuring guest satisfaction doesn’t suffer. It’s a tall order—and the only way to achieve it is by prioritizing digital communication at every step of the guest journey.

Prepare Guests Before Their Stay with Pre-Arrival Messaging Through Email, SMS, or a Mobile App

Communicating with guests before they even walk in the door is your first big opportunity to reassure them from the start, as well as prepare them for the digital communication you’ll favor throughout their stay. This is where email and a hotel mobile app come into play. First, send them an email or in-app message soon after they’ve booked to let them know exactly what measures are in place for their safety, whether it’s hand sanitizer stations available in common spaces or a reduction in housekeeping visits to limit contact. It’s also important to include any restrictions you currently have in place, like reduced hours for restaurants or limits on how many people can be in common areas at once. You can also encourage them to make reservations at your restaurant(s), gym, and spa in advance to secure their spot.

Then, as their check-in date nears, send them a final message or SMS with information on their service options. The more mobile capabilities you have to offer, the more control you can give them over their stay. With that control, guests can create the experiences they want and select the level of contact they’re comfortable with—the importance of which can’t be overstated.

If you’ve implemented contactless services, such as mobile check-in and mobile key, encourage guests to check in from their smartphone and download their digital room key, so they can skip the front desk altogether. That way, they’re confident and in the know before they even walk in your door—leading to higher satisfaction throughout a guest’s stay.

Keep Your Guests Informed During Their Stay Through In-Room Tablets and a Mobile App

On-premises, in-room tablets or a mobile app can entirely eliminate the need for printed collateral. Through a tablet or an app, you can communicate in two key ways: provide key information that guests can access as they please and send personalized push messages. Both are critical to a good communication strategy.

• Equip Guests with Helpful Information

  Start by updating hotel information to encompass key new services they can tap into. Change your homepage and add in property-specific resources for COVID-19 in case guests miss that information in your pre-arrival messages. But don’t stop at the homepage—it’s just as important to pepper in small updates throughout all of your content, whether it’s updating dining options to include touchless dining delivery or housekeeping information to reflect a change in cleaning frequency.

  Not only does it create a cohesive digital guest experience, but it significantly reduces the amount of questions and help guests need from staff. And if they can’t find the information themselves, they can immediately chat with a service representative straight from the app or tablet. That’s great communication and great service.

• Take Full Advantage of Digital Push Messaging Capabilities

  Once self-service information is fully updated, push messaging comes into play. This should obviously be a smaller piece of your communication strategy—no one wants constant message notifications—but when used sparingly, it’s an extremely effective tool for communicating with guests and increasing revenue from on-property amenities. Send personalized messages with relevant offers and information at key points during their stay, like a dining message as dinner time approaches. The options are limitless, but the tailoring is key. Accurately predicting what guests want, and when they want it, leads to exceptional guest experiences and satisfaction scores. And that’s the goal.

Here’s the bottom line: you don’t want to overwhelm guests, but it’s never been more important to ensure they’re in the loop every step of the way. This summer’s hotel stays will usher in a new era of travel, unlike anything guests have experienced in the past. They’ll need—and appreciate—any extra guidance you give them.

Technology enables communication touchpoints during every part of their stay, so they’re never far from information or staff help, even if they’re uncomfortable with physical interactions. That leads to great guest experiences and great reviews, exactly what you’ll need to increase confidence in hotel safety and lift booking numbers.

Ready to learn how you can communicate well with guests at every step of their journey and increase satisfaction? Request a demo of the industry-leading INTELITY platform.

Request a Demo of the INTELITY Platform

Why taking your hotel dining process digital is the best way to reduce safety risks, streamline processes, and boost revenue

Over the last few months, every part of the hotel experience has been dissected, examined, and is now slowly being put back together to address the challenges hotels face due to COVID-19. Dining in particular is a tough area to rework. While hotel dining options and physical restaurant spaces can be limited, the entire process—from ordering to food prep to delivery—will always carry some level of risk.

During the last few months, some hotels have decided to temporarily shut down dining, or offer only pre-made to-go options. Now that the country is reopening, hotels are between a rock and a hard place when it comes to restarting dining efforts. You can’t afford to abandon any revenue streams, yet the last thing you need is for dining to create safety concerns or become a loss leader and a budget drain. Ultimately, the best way to drastically minimize risk while bringing hotel dining revenue back is to go digital.

Why? Three simple reasons: you can safeguard every single step of the process, streamline it, and boost your revenue numbers. Let’s break down how:

1. Simplify ordering with digital menus and mobile ordering.

Digital ordering is both safer and more convenient for your staff and guests. Printed restaurant and in-room dining collateral is difficult to sanitize and must be cleaned after every single use. With cleaning responsibilities already increasing for all employees, no one needs another item on the to-do list.

With mobile ordering, guests can view digital menus and order directly from a mobile app or an easy-to-clean hotel tablet. Not to mention that they can place their order in a matter of seconds, note their specific dining preferences, and know the order will be immediately sent to the hotel restaurant. Meanwhile, your food and beverage department can reduce time spent taking orders, easily make changes to the menu at any time, and completely eliminate any room for errors.

2. Optimize processes with automated order processing, billing, and analytics.

On the backend, going digital automates order processing—once an order is submitted by the guest, it lands directly in the queue for your staff to fulfill. During that time, guests can track their orders through the system. Meanwhile, the system is tracking all orders for staff and provides the food and beverage department with analytics they can use to optimize the menu, supply orders, and fulfillment process.

Which items are selling the best? The worst? How long do orders take to fulfill on average? How often do guests report problems/mistakes? The answers are in the data—and a digital hotel dining system does the heavy lifting so your staff has immediate access to insights that put higher revenue, reduced waste, and faster fulfillment times in reach.

There’s one last small, but critical feature of the automated backend. When guests order digitally, their bill can be automatically added to their folio, eliminating the need to exchange cash or cards with dining staff and enabling contactless deliveries.

3. Create trust and increase orders by offering contactless food delivery.

In recent months, many businesses have been saved by making the switch to contactless service. In one consumer study, 80% of respondents said they had avoided patronizing restaurants due to food safety concerns. But 66% of that same group said that if restaurants communicated changes like improved kitchen cleanliness, updated preparation procedures, and contactless food hand-off, it would strongly increase their likelihood of ordering from them.

And that’s just restaurants. Instacart, a grocery delivery app and early adopter of contactless service, saw a record 218% increase in downloads when stay-at-home orders started for many states in March. Mastercard reported in late April that they found 79% of consumers are using contactless payments during the pandemic, citing safety and cleanliness as the key drivers.

That’s all to emphasize: contactless service is not just a good idea. It’s the new consumer standard. Through mobile ordering, you can give guests an in-app option to select contactless delivery with just a simple checkbox before they submit their order. Or, you can simply notify them that you’ve transitioned to only contactless food deliveries for the time being. Either way, they get the reassurance that you’re taking their safety and the safety of your staff seriously. And as the study mentioned above shows, that leads to more trust and more orders.

Ready to learn more about how a fully digital hotel dining process can create safe, frictionless dining experiences for your guests and staff?

Read the Dining One-Sheet

Get an in-depth breakdown of how you can use “Safe Stay” guidelines to keep guests and employees informed and secure as you reopen.

Earlier this week, the AHLA revealed their new “Safe Stay” guidelines, a set of recommended hotel safety measures for American properties. As Chip Rogers, AHLA president and CEO, told USA TODAY, “It’s really an effort to make sure that no matter if you’re staying at an extended-stay economy hotel or you’re staying at the nicest luxury resort, that there will be at a minimum common standards across the entire industry.”

The regulations essentially have three core goals:

1. Keep everyone safe.

Everyone has a part to play when it comes to hotel safety in the future, from management to employees to guests. Since safety is the largest section of guidelines, it can be broken up into two key sections—communicating effectively and following CDC recommendations. Here’s how:

Communicate effectively:

• Implement front and back of the house signage to remind employees of the health standards they need to maintain and guests of CDC recommendations surrounding hand washing and face masks.
• Inform employees about new policies, like when to stay home and self-isolate and how to report a colleague or guest who has symptoms.

Follow CDC recommendations:

• Install hand-washing/hand sanitizer stations at key guest and employee entrances and contact areas, like lobby reception areas and employee entrances. Hotels are specifically encouraged to consider touchless options that further minimize risk.
• Train all employees on COVID-19 safety and facility sanitation protocols and include more comprehensive training for employees that come into contact with guests most often.
• Make hand-washing and personal protective equipment (PPE) mandatory for employees. Hand-washing should be done either for a minimum of 20 seconds with soap and water or with hand sanitizer that has 60% alcohol content or higher. Employees should also have access to PPE and training on proper utilization and disposal.
• Keep local health officials in the loop as soon as significant health issues emerge, and let them know immediately if you confirm an employee or guest has tested positive for COVID-19.

2. Keep everyone separated.

While lockdown regulations are lifting and hotels are looking to reopen, the country is not yet back to normal—and it would be dangerous for people to interact as they normally do. As such, the hotel guidelines focus heavily on keeping people separated and minimizing contact as often as possible. Here’s how:

• Implement physical distancing for employees and guests. Employees are advised to practice distancing in dining rooms, locker rooms, and other common spaces. On the guest side, one-way guest flow with marked entrances and exits in common spaces is the recommendation. In meeting and pool areas, physical distancing is to be enforced as well. Meanwhile, the hotel can clearly mark areas to make people aware of appropriate space for distancing. Overall, employees and guests alike should look to practice physical distancing whenever possible.
• Provide and encourage contactless service wherever possible, especially for check-in and check-out, parking, front desk, and concierge services. The less physical contact, the better. If you’re unable to provide contactless services through technology, try to create as much separation between people as possible—and where impossible, disinfect contact points regularly.
• Give guests control over their housekeeping services, cleaning only when they request service or when safety measures require. Then, clean thoroughly upon check out.

3. Keep hotels sanitary.

The final goal is, of course, sanitation. It’s not just housekeeping that needs to pay attention to sanitation (though they’ll do the lion’s share of the work), but also food and beverage staff, front desk staff, and more that can pitch in to ensure the hotel remains as clean as possible. Here’s how:

• High-touch, hard non-porous surfaces and items are extremely important for sanitization standards and protocols. These surfaces carry the novel coronavirus longest and are the most dangerous when it comes to spreading the virus. Spaces and items like front desk counters, elevator panels, door handles, and public bathrooms are to be cleaned and disinfected multiple times per day to limit the chance of infection.
• Isolate and remove from rotation any room that has hosted a guest with a presumptive case of COVID-19 until deep-cleaned using EPA-approved products and CDC-recommended cleaning protocols.
• No-contact food delivery, minimized dining options, and increased sanitization are now priorities for food and beverage departments. When food must be served in-person or in a buffet, it must be accompanied by an attendant wearing PPE. In the case of buffets, a sneeze and cough guard must be up at all times. In short, minimize physical contact and maximize cleanliness around food.
• Housekeeping will bear the heaviest load and should be trained accordingly: from laundry to guest rooms to common spaces, cleaning will both increase and decrease as the virus remains active. Common areas are going to require much more daily attention and recently vacated guest rooms will undergo CDC-guided deep-cleans, but maintenance for occupied guest rooms will likely decrease as daily housekeeping is eliminated to prioritize distancing. To bear the increased workload, housekeeping will need extra training on safety and CDC recommendations and may need extra hands to help out.

As you look to follow the guidelines and best practices laid out in the AHLA “Safe Stay” report, keep in mind that they’re the baseline standard for hotel safety around the country. Research what your local regulations are and keep an eye out for new federal regulations as the situation evolves. Then, look for ways to augment them with your own protocols and standards. Safety, separation, and sanitization will be paramount to revitalizing your business in the post-coronavirus world—get a head start on delivering them now.

Looking for a way to eliminate contact points in your hotel? It all starts at check-in. Find out more about contactless check-in from a short one-sheet.

Get the Mobile Check-In One-Sheet

Then, if you’re ready to learn more about how INTELITY’s cutting-edge platform can continue to improve hotel safety by empowering contactless food delivery and touchless service, request a demo.